📌 Documentation Under Development
Dear Users!
Since OmniCraft ERP is currently in an active beta stage, with regular updates and expansions, the reference materials are also being updated gradually.
At this time, please treat the documentation as a guide—it is currently incomplete, may temporarily lack descriptions for certain features, or contain minor inaccuracies.
Project Philosophy
Welcome to OmniCraft ERP—a management accounting application originally created by leathercrafters for leathercrafters, but well-suited for any artisanal micro-production business.
Most traditional accounting systems are built for professional accountants. They require manual entry of primary documents, constant reconciling of accounts, and distract you from the actual work in the workshop.
OmniCraft ERP is designed for people with a business mindset. Practicality and pragmatism lie at the heart of the software's logic: we aim to make accounting friction-free and free up the artisan's time for actual work.
🎯 Three Core Principles of OmniCraft ERP
1. 🤖 Automation Instead of Bookkeeping
You no longer need to manually reconcile cash registers or build balance sheets. The system does it automatically, based on your natural actions within the program: purchases, production, and sales.
The software automatically calculates your balance, allocates shipping costs to materials, and logs cash movements. You don't have to manually reconcile figures—the system automatically prepares key metrics that you can actually rely on. Based on the collected data, the program builds calculations and displays analytical business metrics. In the future, this foundation will allow you to expand the set of metrics (for example, assessing return on capital, return on time, or sales channel profitability), providing an objective picture of your workshop's development without complex financial analysis.
2. 💸 Mixed Finances as a Standard
Traditional accounting systems require a strict separation of personal and business money. In the reality of an individual craft business, this rule often creates nothing but extra friction: an artisan buys materials with a personal card and spends sales revenue on everyday household needs.
In OmniCraft ERP, the principle of mixed finances is integrated by default. The program does not force you to artificially separate your personal pocket and the workshop's register.
The benefits of mixed accounting include:
- Fewer redundant transactions: You log only the direct revenues and expenses of the business (purchasing materials, equipment, selling products). You do not need to record personal transfers "for living expenses" or buying groceries with the revenue.
- Preserving accounting accuracy: The program still calculates the cost price of products, profit margins, your return on time (Time ROI), and the overall capitalization of the workshop with high precision.
- Understanding personal investments: A negative balance in your Cash Flow Ledger in this model is not an error. It is a clear indicator of how much you have temporarily "lent" to the business from personal funds. When the Cash Flow balance shifts into the positive, it means the business has fully returned your investment and started generating net cash profit.
Transitioning to Separate Accounting
If your workshop grows and you need to maintain classic separate accounting (where the balance in the software must match your physical business card exactly), you can do so at any moment.
To do this, simply set up a separate business card and add two categories to the Cash Flow Ledger directories: “Business Funding (Investment)” and “Personal Withdrawal (Profit Payout)”.
3. 📈 Dynamic Balance Sheet and Profit Control
If you bought a sewing machine, a kiln, a work computer, or expensive professional tools, the money on your personal card decreased. But your business did not get poorer—the value simply shifted from cash form to equipment form.
OmniCraft ERP automatically builds your workshop's Balance Sheet in real time. Your workshop's Equity (Net Worth) is formed from its physical tangible assets minus the business's external liabilities: Value of equipment (adjusted for depreciation) + Material stock value + Value of finished goods in stock − Business liabilities (if any).
"Free Cash" appearing on the Balance Sheet Free cash will appear on your Balance Sheet as a separate asset only if you choose to switch to separate accounting. Once you link a dedicated business card, its balance becomes a full asset of the business ("Free Cash") and is added to the value of physical assets on the Balance Sheet.
How to read Cash Flow, Profit, and the Balance Sheet together? In sound management accounting, these metrics do not replace one another; they describe your business from three different angles:
- Cash Flow Balance shows the history of cash movements (all of them, including loans and borrowings). It answers the question: how much liquid cash has the workshop drawn from your personal pocket for purchases, or how much has it already managed to return?
- Net Profit shows the final financial result of your work. It answers the question: are you operating efficiently? It is the difference between all workshop revenues (both sales and non-operating) and real expenses (including hidden costs such as tool depreciation, materials consumed for products, advertising, and taxes).
- Equity (Balance Sheet) shows your capitalization. It answers the question: how much is your business worth right now? This is the total value of all your physical property (equipment, raw materials, and finished goods) plus free cash (if personal and business funds are tracked separately) minus external liabilities.
Tracking in Dynamics: To help you visually evaluate the growth rate of your business, the program automatically takes snapshots of your Balance Sheet and key metrics. This allows you to track business dynamics: see real-time daily fluctuations within the current month, as well as analyze long-term trends by week, month, and year.